100 Things Your VA Can Do for You Before You’ve Eaten Breakfast
Discover exactly what to delegate with a massive list of 100+ tasks a VA can handle across admin, marketing, sales, and operations.
Get inspired to hire support by seeing just how much a VA can do to streamline and grow your business.
Anyone who has worked with me for longer than 5 minutes knows that I’m evangelical with my clients about hiring a VA, even if just for a few hours a week.
This is my fourth business. Every time I’ve hired a VA, they’ve unlocked capability and driven my business forward much faster than I would have been able to achieve on my own.
A lot of what we do as business owners is frankly pretty boring. Add in an even half distractable nature (which is most entrepreneurs) and you’ve got a recipe for a guilt and procrastination spiral.
Ready to hire your first VA? Give my blog >>“How You Can Hire a Sanity Saving VA on Upwork (Without Losing Your Mind)" a read for my tried-and-tested tips on where to begin.
A VA will keep you on track. They’ll help you keep your mental load under control. A good VA stops you from wasting brainpower on things that don’t add outsized value but which still need to be done - like chasing invoices, wrangling your calendar, or fixing broken links at midnight. A good VA is sanity-saving.
Still not convinced? Below is a not-even-remotely comprehensive list of 100 things a VA can do for a consultant, expert, coach or agency founder before they’ve even got out of bed.
📥 Admin & Inbox Management
1. Filter your inbox
2. Flag urgent emails
3. Archive irrelevant threads
4. Respond to common enquiries
5. Unsubscribe from junk mail
6. Create and update email templates
7. Schedule client calls
8. Send calendar invites
9. Confirm appointments
10. Reschedule missed meetings
11. Take meeting minutes
12. Transcribe voice memos
13. Upload documents to Google Drive or Dropbox
14. Create and manage contact lists
15. Update CRM records
💬 Client Management & Customer Service
16. Send onboarding emails
17. Follow up on unpaid invoices
18. Send thank-you messages after calls
19. Manage client feedback surveys
20. Respond to FAQs via email
21. Chase down missing info from clients
22. Manage client Slack or Basecamp access
23. Check in with past clients
24. Schedule review or wrap-up calls
25. Organise testimonials and case study requests
📣 Marketing Support
26. Schedule social posts in Buffer or Hootsuite
27. Repurpose content (e.g. from blog to LinkedIn post)
28. Create quote graphics in Canva
29. Design carousel posts
30. Add hashtags and SEO keywords
31. Research and draft LinkedIn comments
32. Format and post blogs
33. Proofread and schedule newsletters
34. Update newsletter automations
35. Manage your content calendar
36. Upload podcast episodes to platforms
37. Create podcast show notes
38. Create YouTube video descriptions
39. Edit Reels or Shorts (basic level)
40. Add subtitles to videos
41. Organise your Canva folders
42. Track content performance
43. Collect industry news for future content ideas
44. Research awareness day hooks for content
👥 Lead Gen & Outreach
45. Compile a lead list from LinkedIn or Instagram
46. Check and log new followers or subscribers
47. Personalise and send cold DMs
48. Send follow-ups on cold outreach
49. Respond to engagement on social media
50. Identify ideal guests for your podcast
51. Draft and send podcast invites
52. Log responses and follow-ups in CRM
53. Research potential collaborators
54. Format and send pitch decks
💰 Sales Support
55. Send pre-call emails and prep materials
56. Create calendar booking links with time buffers
57. Send follow-ups after sales calls
58. Update your sales tracker
59. Create simple proposals or invoices
60. Send contracts via DocuSign or Better Proposals
61. Set up payment plans in Stripe or PayPal
62. Tag and segment new leads in your email platform
63. Track and report on lead conversion
🛠️ Systems & Ops
64. Create SOPs for repeatable tasks
65. Turn Loom videos into process docs
66. Create ClickUp or Asana templates
67. Keep project boards up to date
68. Send reminders for deadlines
69. Set up new team members in Slack or Notion
70. Audit and clean up shared drives
71. Maintain your password manager
72. Check broken links on your site
73. Test new tech tools or plugins
74. Create comparison tables for software
75. Document client onboarding flow
🧾 Finance & Reporting
76. Send monthly invoice reminders
77. Upload receipts to Xero or QuickBooks
78. Track income and expenses
79. Update your financial dashboard
80. Chase missing payments
81. Export Stripe/PayPal data
82. Record affiliate income
83. Set up recurring invoice templates
84. Prepare a simple P&L report
85. Check subscription renewals
🧠 Content & IP Management
86. Organise your digital products
87. Upload new course materials
88. Add captions to lesson videos
89. QA your online course
90. Create downloadables from workshop slides
91. Upload new lead magnets to your site
92. Set up email opt-in forms
93. Connect your lead magnet to your CRM
94. Tag and segment new subscribers
95. Track lead magnet downloads
96. Add resource links to your course platform
97. Set up a private client portal
98. Audit outdated content
99. Track top-performing blog posts or Reels
100. Maintain your evergreen content library
Not sure where to begin? Start by focussing your VA’s energy on plugging the biggest gaps in your sales funnel. That way, you can justify the expense straight out of the gate.
And if you need help understanding where those gaps are, >>book in for a free 20 minute personalised funnel audit with me today and uncover the simplest ways to lift revenue in your business.
Need Additional Help?
If you need any additional help any of the above you have three options;
1. Attend my FREE weekly office hours and get coached 1 on 1 live: clevrcopy.com/officehours
2. Ready to get stuck straight in? Book your first 20 minute strategy call FREE at https://clevrcopy.com/book-a-consultation
3. If you need more in-depth help, book in a 3 x 50-minute clarity workshop here: https://www.clevrcopy.com/strategycall
We love to chat!
chat@clevrcopy.com
+61 402 270 881
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Acknowledgement of Country
Voice Copy acknowledges the Gadigal people of the Eora Nation, the traditional custodians of the land on which we live & work and pay our respects to the Elders both past, present & emerging.